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Sadya Creatives
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1. SERVICES PROVIDED

Sadya Creatives agrees to provide a photo booth for the Client’s event as outlined below:

  • Photo Booth Type: Open Air
  • Rental Duration: ______ hours (Start: ______, End: ______)
  • Features Included: Unlimited photo sessions , 100 photo prints , unlimited digital copies via email/QR code , customized template , props and backdrop , on-site attendant , and setup/tear down.

2. PAYMENT TERMS

  • Total Rental Fee: $_______
  • Fee Breakdown:

Rental: $_____

Travel Fee: $_____

GST (5%): $_____

PST (7%): $_____

  • Retainer Fee (Non-refundable): $________ due at booking to secure the date.
    • 100% of the retainer may be credited toward a future booking if canceled 30+ days before the event.
    • 50% of the retainer may be credited toward a future booking if canceled 21–29 days before the event.
    • Total forfeiture of the retainer if canceled less than 21 days before the event.
  • Final Payment: $______ due 7 days before the start of the event.
  • Automatic Cancellation Policy: This agreement serves as the final invoice. To ensure staffing and custom design finalization, if the balance is not received by 11:59 PM on the 7th day preceding the event, the reservation will be automatically released, the event cancelled for non-payment, and the retainer forfeited.
  • Payment Methods: Cash or E-transfer.

3. CANCELLATION & RESCHEDULING

  • Client Cancellation: Must be submitted in writing.
    • 30+ Days Notice: 100% refund of any payments made, minus the non-refundable retainer.
    • Less than 21 Days Notice: Any payments made toward the balance are non-refundable. If the balance has not yet been paid, the booking is subject to the Automatic Cancellation Policy in Section 2.
  • Rescheduling: If a client needs to change their date, Sadya Creatives will attempt to accommodate the new date subject to availability. A $50 administrative re-booking fee may apply.
  • Provider Cancellation: If Sadya Creatives must cancel due to unforeseen circumstances or illness, a full refund (including retainer) will be provided within 14 days.

4. FORCE MAJEURE (UNFORESEEABLE EVENTS)

Neither party shall be liable for failure to perform due to acts of God (fire, flood, extreme weather), war, government-mandated lockdowns, or pandemics.

  • Rescheduling: Parties will first attempt to reschedule within 12 months, applying all payments to the new date.
  • Cancellation: If no date is agreed upon, the agreement terminates. Sadya Creatives will refund payments except for the retainer.
  • Provider Incapacity: If Sadya Creatives cannot perform due to illness, they will attempt to find a replacement provider. If no replacement is found, all payments, including the retainer, will be refunded within 14 days.

5. EVENT REQUIREMENTS & LOGISTICS

  • Venue Access: Access required 90 minutes before for setup and 45 minutes after for tear down.
  • Space & Power: Minimum 8 ft x 8 ft area with 8 ft ceilings. A dedicated power source must be within 15 feet.
  • Environment: Indoor or covered area is mandatory. For outdoor events, a firm, level surface and overhead protection (tent/canopy) must be provided by the Client.
  • Connectivity: WiFi or cellular reception is required. If connectivity is unstable, digital media will be queued and delivered once a stable connection is restored.
  • Parking: 1 complimentary parking spot for the company vehicle.

6. LIABILITY & EQUIPMENT CONDUCT

  • Safety & Conduct: The attendant reserves the right to suspend service immediately if guests become aggressive or if equipment is at risk.
  • Damages: The Client is responsible for any damage, loss, or theft of equipment/props caused by guest negligence or misuse. Repair or replacement costs will be billed within 48 hours.
  • Indemnity: Sadya Creatives is not liable for injuries resulting from misuse of the booth.

7. PHOTO & MEDIA RELEASE

A. Default Promotional Use & Anonymity Policy

By default, Sadya Creatives reserves the right to use media (photographs, videos, and digital captures) taken during the event for promotional, marketing, and advertising purposes. These platforms include, but are not limited to, the business website, social media channels, portfolio galleries, and printed marketing materials.

To protect the privacy of your guests, Sadya Creatives will automatically obscure, blur, or pixelate all faces of the clients and event guests in all promotional media to ensure complete anonymity.

B. Exceptions and Opt-Out Procedures

To Allow Unobscured Media: If the Client wishes to allow Sadya Creatives to use media without obscuring faces, the Client must grant permission and notify the business in writing prior to the event.

To Opt-Out of All Promotional Use: If the Client does not want any media from the event used for promotional purposes under any circumstances, the Client must notify the business in writing prior to the event.

C. Media Waiver and Release

By signing this agreement and selecting a consent option, the Client hereby grants Sadya Creatives a perpetual, royalty-free, worldwide license to use, edit, and publish the media as outlined above.

The Client explicitly waives any rights to royalties, licensing fees, or other compensation arising from or related to the use of the media. Furthermore, the Client hereby releases, discharges, and holds harmless Sadya Creatives from any and all claims, demands, or causes of action, including but not limited to claims for invasion of privacy, defamation, or rights of publicity.

8. PRINT & DIGITAL DELIVERY

  • Print Limit: Up to 100 photo prints are included. Unused prints do not carry over.
  • Digital Gallery: An online gallery will be delivered within 5 business days and remain active for 30 days. The Client is responsible for downloading files before expiration.

9. GOVERNING LAW

This Agreement constitutes the entire agreement and is governed by the laws of the Province of Manitoba.